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Privacy Policy

Important information and who we are

Welcome to the Otley Museum & Archive Trust website Privacy Policy.
Otley Museum & Archive Trust respects your privacy and we are committed to protecting your personal data. We do not sell any personal data to third-party companies.

Purpose of this Privacy Policy

This Privacy Policy provides information on when, why and how we collect your personal information, how we use it and how we keep it secure.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this Privacy Policy together with any other notice (including our Cookie Policy) or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Privacy Policy supplements any other notices and is not intended to override them.


Otley Museum & Archive Trust (collectively referred to as “Otley Museum”, “Otley Museum & Archive Trust”, “OMAT”, “we”, “us” or “our” in this Privacy Policy) is the data controller and is responsible for any personal data we may process.

If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact the data controller using the details set out below.

Contact details

Full name of legal entity: Otley Museum & Archive Trust
Addressee: Attn: Data Controller
Wellcroft House, Crow Lane, Otley, LS21 1TZ
Email address: otleymuseum @ gmail .com (no spaces)

Collection and use of personal information

Personal information means any information that may be used to identify you, such as your name, title, phone number, email address or postal address. In general, you can browse our website without giving us any personal information.

We use Google Analytics to analyse visitor traffic to our website in order to understand visitor behaviour and needs so we can continually improve our site for them. This is done through the use of Cookies (see our Cookie Policy for more detailed information). We may also use Facebook Insights and YouTube cookies (if video is present on the site) for similar anonymised statistical analysis. We consider Google, YouTube and Facebook to be third-party data processors.

Our statistical analysis collects only anonymous, aggregate technical statistics i.e. we do not link a specific IP address, name or any other personal information which can directly identify you as an individual.

Our security software uses your IP address to protect us, you (and other site visitors) from malicious malware and attacks. It is not linked to any other personal information.


OMAT will not pass on your personal data to third parties without getting your explicit consent first.

Third-party links

This website may include links to third-party websites. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website by following external links, we encourage you to read the privacy policy of every website you visit.


We have implemented reasonable technical and organisational measures designed to secure your personal data from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal information for improper purposes, should you have shared them with us.

Correspondence Via Email

If there is a contact form on our website, you may use it to send us a message. The information you enter through our contact form is information you freely provide and is forwarded via secure email protocols. This is the same process as if you had emailed us directly, except nothing is in your email sent items. The information received in our email system will be treated with confidence, like all emails, and will be used only to deal with your enquiry. Our email forms are sent via SMTP protocols over Transport Layer Security (TLS) or Secure Socket Layer (SSL), used to encrypt and protect email traffic.

Special Categories of Personal Data

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences via the website.

Changes to this Policy

We may change this Privacy Policy at any time and from time to time. The most recent version of the Privacy Policy is reflected by the version date located at the bottom of this Privacy Policy. All updates and amendments are effective immediately upon notice, which we may give by any means, including, but not limited to, by posting a revised version of this Privacy Policy or other notice on the Website. We encourage you to review this Privacy Policy often, so you can stay informed of changes that may affect you, as your continued use of the Website signifies your continuing consent to be bound by this Privacy Policy.

[Page Updated: 09 Apr 2024]